1. INTRODUCTION

With the following information, we would like to give you as a “data subject” an overview of the processing of your personal data by us and your rights under data protection laws. It is generally possible to use our website without entering personal data. However, if you wish to make use of special services of our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain your consent.

The processing of personal data, such as your name, address or e-mail address, is always carried out in accordance with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to “Hugo Benzing GmbH & Co. KG”. By means of this data protection declaration, we would like to inform you about the scope and purpose of the personal data we collect, use and process.

As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, you are free to transmit personal data to us by alternative means, for example by telephone or post.

You too can take simple and easy-to-implement measures to protect yourself against unauthorized access to your data by third parties. We would therefore like to give you some tips on how to handle your data securely:

• Protect your account (login, user or customer account) and your IT system (computer, laptop, tablet or mobile device) with secure passwords.
• Only you should have access to the passwords.
• Make sure that you only ever use your passwords for one account (login, user or customer account).
• Do not use the same password for different websites, applications or online services.
• The following applies in particular when using publicly accessible IT systems or IT systems shared with other people: You should always log out after logging in to a website, application or online service.
• Passwords should consist of at least 12 characters and be chosen in such a way that they cannot be easily guessed. Therefore, they should not contain common everyday words, your own name or the names of relatives, but should contain upper and lower case letters, numbers and special characters.

2. RESPONSIBLE

The controller within the meaning of the GDPR is the:
Hugo Benzing GmbH & Co. KG
Daimlerstr. 49 – 53, 70825 Korntal – Münchingen, Germany
Phone: +49 (0) 711 / 8000 6 – 0
Fax: +49 (0) 711 / 8000 6 – 29
E-mail: info@hugobenzing.de
Representative of the responsible person: Dipl.-Kfm. Christian Benzing

3. DATA PROTECTION OFFICER

You can contact the data protection officer as follows:
Michael Weinmann
Phone: 0173-7632962
Email: michael.weinmann@dsb-office.de

You can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

4. DEFINITIONS

The data protection declaration is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this privacy policy:

1. personal data

Personal data is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2. person concerned

Data subject is any identified or identifiable natural person whose personal data is processed by the controller (our company).

3. processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

4. restriction of processing

Restriction of processing is the marking of stored personal data with the aim of restricting its future processing.

5. profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.

6. pseudonymization

Pseudonymization is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

7. processors

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

8th recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

9. third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

10. consent

Consent is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

5. LEGAL BASIS OF THE PROCESSING

Art. 6 para. 1 lit. a GDPR (in conjunction with § 25 para. 1 TTDSG) serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 para. 1 lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.

If our company is subject to a legal obligation which requires the processing of personal data, such as for the fulfillment of tax obligations, the processing is based on Art. 6 para. 1 lit. c GDPR.

In rare cases, it may be necessary to process personal data in order to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and their name, age, health insurance details or other vital information would have to be passed on to a doctor, hospital or other third party. The processing would then be based on Art. 6 para. 1 lit. d GDPR.

Ultimately, processing operations could be based on Art. 6 para. 1 lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 Sentence 2 GDPR).

6. TRANSMISSION OF DATA TO THIRD PARTIES

6.1 Note on data transfer to the USA and other third countries

Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that a level of data protection comparable to that in the EU cannot be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. secret services) may process, evaluate and permanently store your data on US servers for surveillance purposes. We have no influence on these processing activities.

7. TECHNOLOGY

7.1 SSL/TLS encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact requests that you send to us as the operator. You can recognize an encrypted connection by the “https://” in the address line of the browser instead of “http://” and by the lock symbol in your browser line.

We use this technology to protect your transmitted data.

7.2 Data collection when visiting the website

If you only use our website for information purposes, i.e. if you do not register or otherwise transmit information to us, we only collect the data that your browser transmits to our server (in so-called “server log files”). Our website collects a range of general data and information each time you or an automated system accesses a page. This general data and information is stored in the server log files. The following can be recorded

1. browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system reaches our website (so-called referrer),
4. the sub-websites that are accessed via an accessing system on our website,
5. the date and time of access to the website,
6. an Internet Protocol address (IP address) and,
7. the Internet service provider of the accessing system.

When using this general data and information, we do not draw any conclusions about your person. Rather, this information is required in order to

1. to deliver the content of our website correctly,
2. optimize the content of our website and the advertising for it,
3. to ensure the permanent functionality of our IT systems and the technology of our website and
4. to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack.

This collected data and information is therefore evaluated by us both statistically and with the aim of increasing data protection and data security in our company in order to ultimately ensure an optimal level of protection for the personal data processed by us. The data of the server log files are stored separately from all personal data provided by a data subject.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest follows from the data collection purposes listed above.

8. COOKIES

8.1 General information on cookies

We use cookies on our website. These are small files that your browser automatically creates and that are stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our website.

Information is stored in the cookie that results from the connection with the specific end device used. However, this does not mean that we obtain direct knowledge of your identity.

The use of cookies serves to make the use of our website more pleasant for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period of time. If you visit our site again to use our services, it is automatically recognized that you have already visited us and which entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate our offer for you for the purpose of optimization. These cookies enable us to automatically recognize that you have already visited our website when you visit it again. The cookies set in this way are automatically deleted after a defined period of time. The respective storage duration of the cookies can be found in the settings of the consent tool used.

8.2 Legal basis for the use of cookies

The data processed by the cookies, which are required for the proper functioning of the website, are therefore necessary to safeguard our legitimate interests and those of third parties in accordance with Art. 6 para. 1 lit. f GDPR.

For all other cookies, you have given your consent to this via our opt-in cookie banner within the meaning of Art. 6 para. 1 lit. a GDPR.

8.3 Borlabs Cookie (Consent Management Tool)
We use the consent management tool “Borlabs Cookie”, which is operated locally on our server. The provider is Borlabs GmbH, Hamburger Str. 11, 22083 Hamburg, Germany.

Borlabs Cookie enables us to obtain and manage the consent of website visitors to store certain cookies and to process personal data.

When you enter our website, a Borlabs cookie is stored in your browser, in which the consents you have given or the revocation of these consents are stored. This data is not passed on to the provider of Borlabs Cookie.

When using Borlabs Cookie, the following data in particular is processed or stored:

• Your consent preferences (consent status)
• Date and time of consent
• Technical information about the browser (e.g. user agent)
• An anonymized ID to assign the consent

The data collected will be stored until you ask us to delete it, delete the Borlabs cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory retention periods remain unaffected.

Borlabs Cookie is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.

As Borlabs Cookie is hosted locally on our servers, no personal data is transferred to third parties.

Further information can be found at: https://de.borlabs.io/borlabs-cookie/

Change consent
You can change your cookie settings at any time using the corresponding function on our website.

Revoking consent
You can revoke your consent at any time with effect for the future.

 

9. CONTENT OF OUR WEBSITE

9.1 Contact / contact form

Personal data is collected when you contact us (e.g. via contact form or email). Which data is collected when using a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of responding to your request or for contacting you and the associated technical administration. The legal basis for processing the data is our legitimate interest in responding to your request in accordance with Art. 6 para. 1 lit. f GDPR. If your contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR. Your data will be deleted after final processing of your request; this is the case if it can be inferred from the circumstances that the matter in question has been conclusively clarified and the deletion does not conflict with any statutory retention obligations.

9.2 Application management / job exchange

We collect and process the personal data of applicants for the purpose of handling the application process. Processing may also take place electronically. This is particularly the case if an applicant submits the relevant application documents to us electronically, for example by e-mail or via a web form on the website. If we conclude an employment or service contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude a contract with the applicant, the application documents will be automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests on our part stand in the way of deletion. Another legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).

The legal basis for the processing of your data is Art. 88 GDPR in conjunction with. § Section 26 (1) BDSG.

10. OUR ACTIVITIES IN SOCIAL NETWORKS

So that we can also communicate with you on social networks and inform you about our services, we have our own pages there. If you visit one of our social media pages, we are jointly responsible with the provider of the respective social media platform for the processing operations triggered by this, within the meaning of Art. 26 GDPR.

We are not the original provider of these pages, but only use them within the scope of the possibilities offered to us by the respective providers.

As a precautionary measure, we would therefore like to point out that your data may also be processed outside the European Union or the European Economic Area. Use may therefore be associated with data protection risks for you, as it may be more difficult to safeguard your rights, e.g. to information, deletion, objection, etc., and processing in social networks is often carried out directly for advertising purposes or for the analysis of user behavior by the providers without us being able to influence this. If user profiles are created by the provider, cookies are often used or the user behavior is assigned to your own social network member profile.

The described processing operations of personal data are carried out in accordance with Art. 6 para. 1 lit. f GDPR on the basis of our legitimate interest and the legitimate interest of the respective provider in order to be able to communicate with you in a timely manner or to inform you about our services. If you have to give your consent to data processing as a user with the respective providers, the legal basis refers to Art. 6 para. 1 lit. a GDPR in conjunction with Art. 7 GDPR. Art. 7 GDPR.

As we do not have access to the providers’ databases, we would like to point out that it is best to exercise your rights (e.g. to information, correction, deletion, etc.) directly with the respective provider. Further information on the processing of your data in the social networks and the possibility of exercising your right of objection or revocation (so-called opt-out) is listed below with the respective provider of social networks used by us:

10.1 Facebook

(Joint) controller for data processing in Europe:
Meta Platforms Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Privacy Policy (Data Policy):
https://www.facebook.com/about/privacy

10.2 Instagram

(Joint) controller for data processing in Germany:
Meta Platforms Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Privacy Policy (Data Policy):
https://instagram.com/legal/privacy/

10.3 LinkedIn

(Joint) controller for data processing in Europe:
LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland
Privacy Policy:
https://www.linkedin.com/legal/privacy-policy

11. SOCIAL MEDIA PLUGINS

11.1 2-click solution

Social plugins from the providers listed below are used on our websites. You can recognize the plugins by the fact that they are marked with the corresponding logo.

Information, which may also include personal data, may be sent to the service provider via these plugins and may be used by the service provider. We prevent the unconscious and unwanted collection and transmission of data to the service provider by means of a 2-click solution. To activate a desired social plugin, it must first be activated by clicking on the corresponding button. Only this activation of the plugin triggers the collection of information and its transmission to the service provider. We do not collect any personal data ourselves by means of the social plugins or through their use.

We have no influence on what data an activated plugin collects and how it is used by the provider. At present, it must be assumed that a direct connection to the provider’s services is established and that at least your IP address and device-related information is collected and used. It is also possible that the service providers attempt to store cookies on the computer used. Please refer to the data protection information of the respective service provider to find out which specific data is collected and how it is used.

We have integrated the social media buttons of the following companies on our website:

• Facebook plugin
• Instagram plugin
• LinkedIn plugin

The use of social media buttons is based on Art. 6 para. 1 sentence 1 lit. f GDPR. The underlying advertising purpose is to be regarded as a legitimate interest within the meaning of the GDPR.

12. WEBANALYSIS

12.1 Google Analytics

On our websites we use Google Analytics, a web analytics service provided by Google Ireland Limited(https://www.google.de/intl/de/about/), Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). In this context, pseudonymized user profiles are created and cookies (see “Cookies”) are used. The information generated by the cookie about your use of this website such as

1. the browser type/version,
2. the operating system used,
3. the referrer URL (the previously visited page),
4. the host name of the accessing computer (IP address) and
5. Time of the server request,

are transmitted to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage for the purposes of market research and the needs-based design of this website. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymized so that they cannot be assigned (IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

These processing operations are only carried out if express consent is given in accordance with Art. 6 para. 1 lit. a GDPR.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on(https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on the following link: Deactivate Google Analytics. An opt-out cookie will be set to prevent the future collection of your data when you visit this website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

You can view the data protection provisions of Google Analytics at: https://support.google.com/analytics/answer/6004245?hl=de.

13. PLUGINS AND OTHER SERVICES

13.1 Google Maps

We use Google Maps (API) on our website. The operating company of Google Maps is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies headquartered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Maps is a web service for displaying interactive (land) maps in order to visualize geographical information. By using this service, you can, for example, view our location and make it easier for you to find us.

Information about your use of our website (such as your IP address) is transmitted to Google servers in the USA and stored there as soon as you access the subpages in which the Google Maps map is integrated. This takes place regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your Google profile, you must log out of your Google user account. Google stores your data (even for users who are not logged in) as usage profiles and analyzes them. You have the right to object to the creation of these user profiles, but you must contact Google to exercise this right.

If you do not agree to the future transmission of your data to Google in the context of the use of Google Maps, you also have the option of completely deactivating the Google Maps web service by switching off the JavaScript application in your browser. Google Maps and thus also the map display on this website can then not be used.

These processing operations are only carried out if express consent has been granted in accordance with Art. 6 para. 1 lit. a GDPR.

You can view Google’s terms of use at https://www.google.de/intl/de/policies/terms/regional.html, the additional terms of use for Google Maps can be found at https://www.google.com/intl/de_US/help/terms_maps.html

You can view the data protection provisions of Google Maps at (“Google Privacy Policy”): https://www.google.de/intl/de/policies/privacy/.

13.2 Google Tag Manager

We use the Google Tag Manager service on this website. The operating company of Google Tag Manager is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies headquartered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

This tool allows “website tags” (i.e. keywords that are integrated into HTML elements) to be implemented and managed via an interface. By using Google Tag Manager, we can automatically track which button, link or personalized image you have actively clicked on and can then record which content on our website is of particular interest to you.

The tool also triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If you have made a deactivation at domain or cookie level, this remains in place for all tracking tags that are implemented with Google Tag Manager.

These processing operations are only carried out if express consent has been granted in accordance with Art. 6 para. 1 lit. a GDPR.

Further information on Google Tag Manager and Google’s privacy policy can be found at: https://www.google.com/intl/de/policies/privacy/.

13.3 Google WebFonts

Our website uses so-called web fonts for the uniform display of fonts. Google Web Fonts are provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Ireland Limited is part of the Google group of companies headquartered at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

These processing operations are only carried out if express consent has been granted in accordance with Art. 6 para. 1 lit. a GDPR.

Further information on Google WebFonts and Google’s privacy policy can be found at: https://developers.google.com/fonts/faq; https://www.google.com/policies/privacy/.

14. PROCESSING OF CUSTOMER AND SUPPLIER DATA

1. nature and purpose of the processing:

We process the personal data of our customers and suppliers as well as the individual contact persons at our customers/suppliers in order to process customer orders and as part of procurement processes. We store the data in our ERP system and use it in all service fulfillment and procurement processes. We also use the data to actively approach customers and to support suppliers, including an internal supplier evaluation.

2. legal basis:

For the fulfillment of contractual obligations (Art. 6 para. 1 letter b GDPR) The processing of data takes place for the execution of our contract Due to legal requirements (Art. 6 para. 1 letter c GDPR) We are subject to various legal obligations that entail data processing. These include, for example

• Tax laws and statutory accounting
• the fulfillment of requests and requirements from supervisory or law enforcement authorities
• the fulfillment of tax control and reporting obligations

In addition, the disclosure of personal data may become necessary in the context of official/judicial measures for the purposes of gathering evidence, criminal prosecution or the enforcement of civil law claims. As part of the balancing of interests (Art. 6 para. 1 f GDPR) If necessary, we process your data beyond the actual fulfillment of the contract to protect our legitimate interests or those of third parties. Examples of such cases are

• Processing in the CRM system to actively address customers
• Evaluation of suppliers
• Assertion of legal claims and defense in legal disputes

3rd recipient:

Employees for contact with you and contractual cooperation (including the fulfillment of pre-contractual measures). Your data may be passed on to service providers who work for us as processors, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially. Data is only passed on to recipients outside our company in compliance with the applicable data protection regulations. Recipients of personal data may be, for example

• Public bodies and institutions (e.g. financial or law enforcement authorities) in the event of a legal or official obligation
• Credit and financial service providers (processing of payment transactions)
• Tax consultant or business and payroll tax and tax auditor (statutory audit mandate)

4. storage duration:

We process and store your personal data as long as this is necessary for the fulfillment of our contractual and legal obligations. If the data is no longer required for the fulfillment of contractual or legal obligations, it is regularly deleted. There are exceptions to this,

• insofar as statutory retention obligations are to be fulfilled, e.g. German Commercial Code (HGB) and German Fiscal Code (AO). The retention and documentation periods specified there are generally six to ten years;
• for the preservation of evidence within the framework of the statutory limitation periods. According to §§ 195 ff of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is 3 years.
• Others if applicable.

If the data processing is carried out in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The aforementioned exceptions apply.

5. third country transfer:

Your data will only be processed within the European Union and countries within the European Economic Area (EEA).

6. revocation of consent:

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(f) GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4(4) GDPR. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

7. provision prescribed or required:

As part of the contractual relationship, you must provide the personal data that is required for the commencement, execution and termination of the contractual relationship and for the fulfillment of the associated contractual obligations or that we are legally obliged to collect. Without this data, we will generally not be able to conclude or execute the contract with you.

15. DATA PROTECTION FOR JOB APPLICATIONS AND IN THE APPLICATION PROCESS

We collect and process the personal data of applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if an applicant sends the relevant application documents to the controller by electronic means, for example by e-mail or via a web form on the website.

If we agree an employment contract with you as an applicant, the data transmitted will be stored for the purpose of implementing the employment relationship in compliance with the statutory provisions. The legal basis for data processing is the fulfillment of contractual obligations (Art. 6 para. 1 letter b GDPR) in conjunction with §26 BDSG. The processing of data takes place for the preparation of an employment contract Recipients of your information are HR employees for contact with you and contractual cooperation (including the fulfillment of pre-contractual measures) as well as managers involved in the decision-making process.

Your data may be passed on to service providers who work for us as processors, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially. Data will only be passed on to recipients outside our company in compliance with the applicable data protection regulations. If we do not conclude an employment contract with you as an applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that deletion does not conflict with any other legitimate interests of the controller.

Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG). Your data will only be processed within the European Union and countries within the European Economic Area (EEA). As part of the application process, you must provide the personal data that is required for the commencement, execution and termination of the contractual relationship and for the fulfillment of the associated contractual obligations or that we are legally obliged to collect. Without this data, we will generally not be able to consider you appropriately in the recruitment decision-making process.

16. DATA PROTECTION FOR VIDEO SURVEILLANCE OF THE COMPANY PREMISES

1. purposes of the processing activity

Monitoring of access points to safeguard domiciliary rights and access control. Supplementary securing of evidence in the event of theft or damage to property.

2 Legal basis of the processing activity

Processing is necessary for the purposes of the legitimate interests pursued by the controller pursuant to Art. 6 (1) (f) GDPR. Since the recordings may only be used for specified purposes within a short period of time and are then deleted, the interests or fundamental rights and freedoms of the data subject do not prevail.

3 Categories of personal data

Image and video data (image and video data [photos, video recordings])

4 Categories of recipients

Internal (internal department [facility management, IT department])

Public body (public body: investigating authorities in criminal charges and court proceedings).

Data will only be transferred to third parties (e.g. police) if this is necessary for the investigation of criminal offenses or in connection with the enforcement of legal claims.

5 Data transfer to a third country

There is no planned transfer to third countries.

6 Storage period of personal data

If there is no incident, the video data will be deleted after 7 days. A longer storage period only takes place if this is necessary for the enforcement of legal claims or the prosecution of offenders in specific individual cases. Source of the personal data:

7 Place of data collection

Survey by video camera at the location Daimlerstr. 49-53, 70825 Korntal-Münchingen

8 Obligation to provide personal data

You are not obliged to provide the data.

9 Automated decision making

There is no automated decision-making or profiling.

17. YOUR RIGHTS AS A DATA SUBJECT

Right to confirmation

You have the right to request confirmation from us as to whether personal data concerning you is being processed.

Right to information Art. 15 GDPR

You have the right to receive free information from us at any time about the personal data stored about you and a copy of this data in accordance with the statutory provisions.

Right to rectification Art. 16 GDPR

You have the right to request the rectification of inaccurate personal data concerning you. You also have the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

Erasure Art. 17 GDPR

You have the right to demand that we delete the personal data concerning you immediately, provided that one of the reasons provided by law applies and insofar as the processing or storage is not necessary.

Restriction of processing Art. 18 GDPR

You have the right to demand that we restrict processing if one of the legal requirements is met.

Data portability Art. 20 GDPR

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us to whom the personal data has been provided, provided that the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

Furthermore, when exercising your right to data portability pursuant to Art. 20 (1) GDPR, you have the right to obtain that the personal data be transferred directly from one controller to another controller, insofar as this is technically feasible and provided that this does not adversely affect the rights and freedoms of other persons.

Objection Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1)(e) (data processing in the public interest) or (f) (data processing on the basis of a balancing of interests) of the GDPR.

This also applies to profiling based on these provisions within the meaning of Art. 4 No. 4 GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or if the processing serves the establishment, exercise or defense of legal claims.

In individual cases, we process personal data for the purpose of direct advertising. You can object to the processing of your personal data for the purpose of such advertising at any time. This also applies to profiling insofar as it is associated with such direct advertising. If you object to processing for direct marketing purposes, we will no longer process the personal data for these purposes.

You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out by us for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 para. 1 GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

You are free to exercise your right to object in connection with the use of information society services, notwithstanding Directive 2002/58/EC, by means of automated procedures using technical specifications.

Revocation of consent under data protection law

You have the right to withdraw your consent to the processing of personal data at any time with effect for the future.

Complaint to a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.

18 UPDATE AND AMENDMENT OF THE PRIVACY POLICY

This privacy policy is currently valid and has the status: May 2022.

It may become necessary to amend this privacy policy as a result of the further development of our website and services or due to changes in legal or official requirements. You can access and print out the current privacy policy at any time on the website at “https://www.hugobenzing.de/de/kontakt/datenschutz”.